RED Engineering DesignDublin, County Dublin, Ireland
RED Engineering Design Dublin, County Dublin, Ireland
1 month ago
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Megan Hughes
Megan Hughes
Talent Acquisition | Red Engineering
Document Controller - Dublin
RED is market-leading Engineering Design consultancy specialising in Built Environment EPCMV projects worldwide with unrivalled expertise in delivering innovative and sustainable solutions.
We are now seeking a Document Controller to join our team in Dublin.
ROLE RESPONSIBILITIES:
Provide support to engineering staff via the accurate filing and document management of drawings and other project related documents and maintain efficient document control systems in line with QA procedures
Input document data into standard registers ensuring that the information is accurate and up to date
Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain the files and control logs as required by the project
Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
Maintain accurate registers
Ensure team compliance with project document control and project document numbering procedures
Check all emails (incoming/outgoing) documents – For Incoming
Download documents via (email/FTP/Box/SharePoint, etc)
Save the downloaded Electronic Documents to their designated folders
Record the incoming documents
For Outgoing Documents:
Check the documents (revisions, Revision Clouds, versions, etc.)
Request for preparation of Zip, PDFs, DWF to the CAD Section (if drawings)
Prepare the Transmittal Sheet
Issue/upload documents via (email/FTP/Box) to Front office or client
Record the Issued drawings
Maintain and organise hard copy documents in “blue folder” system, together with hard and soft copy filing of drawings, or other project related documents
Scan documentation and liaise with external reprographics company
Formatting, printing and binding of documents for issue
Archive, retrieve and store documentation adhering to company standards and policies
Check that all information complies with specified company formats, templates and standards
Assist with quality checks and audits of document databases, identifying and correcting any anomalies
Assist with the coordination of document management across the whole project including policies, protocols and practice
Flexibility to work outside core business hours, as required, in order to meet client deadlines
ROLE REQUIREMENTS:
At least 2 years’ experience in an administrative role within a corporate engineering consultancy
Previous Document Control experience is desirable
Previous experience working in a busy office environment within the consultancy sector
Experienced in all types of document filing and management (e.g. images, document minutes, specifications, etc)
Highly proficient in the use of online document portals, biw, connect, buzzsaw or equivalents
Address: Apt. 536 6162 Reichel Greens, Port Zackaryside, CT 22682-9804
Phone: +9958384818317
Job: IT Representative
Hobby: Scrapbooking, Hiking, Hunting, Kite flying, Blacksmithing, Video gaming, Foraging
Introduction: My name is Jamar Nader, I am a fine, shiny, colorful, bright, nice, perfect, curious person who loves writing and wants to share my knowledge and understanding with you.
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